ADD VALUE TO YOUR NEXT EVENT BY ADDING EVENT HEADSHOTS

event headshots

EVENT HEADSHOTS

Businesses and brands are capitalizing on the opportunities presented by trade shows and conferences to offer event headshot services. This allows companies with widely dispersed teams to obtain high-quality and uniform headshots, providing conference organizers or sponsors with a valuable means of adding value and generating leads. Consider incorporating headshots into your event for the following reasons:

  • Uniformity in headshots for teams of any size.

  • Provision of individual, private proofing galleries for each participant.

  • Efficient delivery via email to all participants instantly.

  • Generation of lead lists through data collection.

  • No administrative work for you.

Whether you require headshots for your team during an annual meeting or aim to enhance the value for event attendees while generating leads, our team is ready to assist. Get in touch with us today to learn more and secure our services for your upcoming event.

EVENT HEADSHOTS PRICING

Reserve event headshot stations for either a half-day session (up to four hours) or a full-day session (up to eight hours). Determine the coverage duration based on your event schedule and the number of individuals requiring headshots. Generally, each headshot station can cater to approximately 20 people per hour.

STEP 1 - SELECT YOUR COVERAGE

Headshot Station - Half Day $1650 - Full Day $3200

Choose between a half-day session (up to 4 hours) or a full-day session (4-8 hours) for headshot station coverage. Our services include capturing all images in high resolution, meticulous file organization (with files renamed according to the individuals in the photos), a standard commercial usage license, a comprehensive lead list containing contact information in Excel or CSV format for all photographed individuals, and individual model releases for everyone photographed. Headshots can be distributed to each person through private galleries or as a consolidated gallery, tailored to your specific requirements.

Additional Headshot Station - Half Day $1500 - $3000

Should you require more headshots than a single station can accommodate, or if time constraints necessitate a faster pace, incorporating an extra headshot station ensures that everyone receives a high-quality headshot within the allotted time. Additional stations also contribute to minimizing wait times for attendees.

STEP 2 – SELECT YOUR EXTRAS

The initial cost for your headshot booth includes essential features, but you can elevate the attendee experience by incorporating exceptional add-ons. Whether it's instant headshot delivery or professional hair and makeup services, we have the capabilities to craft a truly unforgettable experience, generating excitement that will resonate for weeks.

Instant Individual Delivery - Half Day $500 - Ful Day $900

Elevate the impact of your headshot station with instant delivery. Participants receive a private gallery of images via email within minutes of being photographed. We handle hosting, delivery, and support for all participants, eliminating administrative tasks for you.

On-Site Image Selection - Half Day $500 - Full Day $900

With on-site selection, our team assists participants in choosing their favorite image immediately after their session. This ensures each person receives a personalized headshot in private galleries and to the company. Selected images can also undergo retouching for an additional fee.

Basic Retouching for All Headshots - Half Day $500 - Full Day $1000

Enhance the attendee experience by offering basic retouching on all delivered images. Blemish removal, wrinkle reduction, and teeth whitening are included for all images.

Hair and Makeup - Half Day $550 - Full Day $950

For an added touch, provide an on-site hair and makeup station. Participants can opt for a quick touch-up before their photo session, eliminating stray hairs and reducing facial shine for a polished look in the final images.

Enhanced Retouching - $18 per image

Offering extra retouching for participants, Enhanced Retouching includes hand-retouched headshots with corrections beyond basic retouching. This may involve stray hair removal, glare on eyeglasses, wrinkle and lint removal, and background replacement.

Social Media Content - Half Day $1000 - Full Day $1800

A dedicated team member creates social media-friendly content for your marketing team, including vertical video for Instagram, cinematic behind-the-scenes footage, and stills, delivered daily.

Custom Scheduling - $250

For events with executives or VIPs, provide a custom calendar for designated guests to efficiently obtain a great headshot without waiting in line.

SOME OTHER QUESTIONS YOU MIGHT HAVE

How many people can you provide headshots for at an event?

Each headshot station can handle approximately 20 people per hour. The pace may vary based on certain factors. Visibility plays a role, with headshot booths in common and highly visible areas attracting more traffic. Generally, the headshot station tends to be one of the busiest attractions at any conference. Similar to giving out candy bars at a kindergarten, providing complimentary headshots at a conference guarantees popularity. Under ideal circumstances during a full day, a single station can cater to a range of 200 to 300 people.

Do the photos from events need retouching?

The need for retouching depends on the intended use of the images. For a headshot station designed to enhance the value of an event, we typically do not recommend it. Utilizing lighting, posing techniques, and optional professional hair and makeup touch-ups, we ensure that the images look excellent straight out of the camera. However, for images intended for uses beyond platforms like LinkedIn or Teams, we recommend adding retouching to ensure everyone looks their best.

How are the images delivered?

The delivery options for images are flexible. We organize the images by renaming files with the individual's name, facilitating easy retrieval. For instance, 1234.jpg becomes Smith_Jane.jpg. Once organized, we categorize them into individual galleries per person, delivering either individually or collectively based on your preferences. All files are delivered via email, and we are adaptable to specific FTP or upload systems if your company requires.

Do attendees just line up for headshots or can they make an appointment?

Both options are available! The headshot station can operate on a first-come, first-served basis, while advanced scheduling is also accommodated for executives or VIPs. A combination of both approaches is recommended, allowing team members to update headshots without waiting in line and providing other attendees with the opportunity to enjoy the experience. We collaborate with your team to create an experience that combines the best of both worlds.

Ready to Book Your Event Headshots?

If you are ready to book your event headshots or you have more questions you need answered, just click below to get in touch.

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